If you are a young business building a team from scratch, you may be curious about the fine details that go into onboarding new hires. Below are some helpful tips for bringing on new members to your company.
Background Check /Job Acceptance Letter
After your interviewing process is complete and you determine your prospective new employee has the skills and experience to fill your company’s open position, you may want to jump for joy and reach out to the candidate immediately. However, you shouldn’t be hasty. Ensure you are clear with your prospective employee about pre-hiring requirements, such as a full background check and drug test. Once your employee has properly passed these tests, congratulate them with an official offer letter that includes the job title, base salary, vacation and sick time, and their official start date. You may even want to have your offer letter reviewed by an attorney to confirm all of the terms are sound from a legal perspective.
Introduce Company/Culture/and Expectations
It’s always a good idea to inform a new employee of your company’s history, team, and culture upon hiring. Between the time that your employee is hired, and their official start date provides them with some literature that allows them to get to know your company. Give them a quick presentation on your company and how they will become a valuable part of the team and let them begin reviewing your employee handbook to familiarize themselves with protocols and procedures.
Provide Documentation and Full Explanation of Benefits
Make sure that your new employee has a full understanding of their benefits package (if applicable), policies, and compensation. Before or during their first day of hire, provide your new employee with the appropriate worker's documentation that they will need to fill out such as an I-9 employment eligibility verification form, W-4 form, State Tax Withholding form, and a Direct Deposit form. Also be sure to collect signatures on any forms that may be specifically applicable to your company such as non-compete agreements, non-disclosure agreements, and employee handbook acknowledgment forms.
Provide Access to Office Space/Software
Depending on your company, you will need to provide your new employee with either a complete tour of their new workspace and access to their devices such as a computer, cell phone, or tablet. If you work out of a physical location, this can be achieved on their first day by giving them a building tour and ushering them to their workspace. However, if your company operates remotely, you may need to ship a laptop or cellular phone over to your new member to help them get started. You should plan accordingly and be sure to send them everything they need to succeed in advance.
Introduce Team Members and Allow them to Be Resources
Have a meet and greet with your team members to welcome your company’s newest addition. A first day can be daunting and it always helps to dedicate some time for icebreakers. New employees thrive when existing team members lend a hand and can become a soundboard to questions and concerns.
Provide a Safe Space to Ask Questions
Create an open conversation about learning the ropes for your new employee. The more comfortable they feel with you, the faster they will advance. Be inviting about asking questions, by doing so you will allow your new employee to feel secure when faced with a challenge.
Set Consistent Check-In Meetings for the first 90 Days
New employees have a lot to learn and assimilate to within the first 3 months of their new job. It may be smart to consistently have check-ins with them to make certain that expectations are being met and they are growing into their new role at a steady pace. The more communication between you and your new employee, the more productive work will become.